Do you rent tents?
While we don't provide tent rentals, here's a list of tent rental companies in the following locations: Connecticut Stamford Tent and Event Services Boston Interstate Atent For Rent Hamptons McBurnie Tent Rental New York Tent Sperry Tents Hamptons New Hampshire, Massachusetts, Maine Special Events of New England Sperry Tents Marion Sperry Tents Seac...
How do I operate/troubleshoot the cooking equipment?
To help you get your rental cooking equipment up and running, we've created a series of YouTube videos that show you how to use and troubleshoot the equipment. Please see our videos for Cooking Equipment, Fun Foods, and Propane Equipment. We have installed digital meters on several pieces of equipment to help with troubleshooting; please see this vi...
What size dance floor do I need for 200 guests?
The rule of thumb: three (3) square feet of dance floor per dancing guest and 2/3 of the party might be dancing at any one time. For two hundred (200) guests that would translate to 132 guests dancing at any one time. 132 guests x 3 sq.ft. per guest = 396 sq.ft., translating to a 20' x 20' floor. The closest floor to that would be 21' x 21' which is...
I am having a party for 250 people. How much space will I need?
Dinner parties require approximately twenty (20) square feet per person. You would need a space that is approximately fifty (50) feet wide by one hundred (100) feet long. Obviously, these dimensions will change depending on the size of your tables, if you are going to have a dance floor, etc. A cocktail party typically requires about half the space....
How many glasses do I need for a cocktail party?
We generally recommend the following rule of thumb: 1.5 glasses per person for the first hour and 1 glass per hour for every hour after. For example, if there will be 100 guests at a 3-hour cocktail party, you would order (1.5 x 100) + (1 x 100) + (1 x 100) = 350 glasses. Please consider the amount and types of beverages you will be serving in addit...
If I am using small plates and creating "Stations" for my buffet how many plates should I order?
A good guesstimate is approximately five (5) plates per person. Other factors to think about that may increase or decrease the number are how many stations are serving at the same time, how long is the event, do guests come and go or will they remain in the same area for the entire event....
Do you offer tables in different heights?
Most tables are available in several different heights: 30” high (standard height) 36” high 42” high Tables that are 30" high are commonly used for: Dinner Tables Lowboys Buffets Tables that are 36" high are commonly used for: Dinner Prep Catering Stations Tables that are 42" high are commonly used for: Highboys (Cocktail Tables) Bars...
What size rectangular table seats 6-8 people?
If you are looking to comfortably seat 6-8 guests at a rectangular table , you have several options: 6' x 30" Rectangular: Seats 6-8 6' x 36" Rectangular: Seats 6-8 6' x 42" Rectangular: Seats 6-8 Some of our chairs, like the Alexander Elmwood chair and the Market Bistro chair have wider backs, so be sure to allow some extra space when considering y...
What size rectangular table seats 8-10 people?
If you are looking to comfortably seat 8-10 guests at a rectangular table, you have several options: 8' x 30" Rectangular: Seats 8-10 8' x 36" Rectangular: Seats 8-10 8' x 42" Rectangular: Seats 8-10 Some of our chairs, like the Alexander Elmwood chair and the Market Bistro chair have wider backs, so be sure to allow some extra space when considerin...
Products and Services Party Rental Ltd. Does Not Offer
We are known for having the nation's widest variety and largest inventory of rental products. There are some items we do not offer: A/V equipment Acrylic Mirror Aisle Runners Adirondack chairs Aisle runners Area rugs (coming soon) Arches Ash Trays Baby shower chairs Back-lit makeup mirrors Bain Marie Bedding sheets Bike rack barricades Biodegradable...
How do I find out an ETA for my delivery and pick-up?
To find out the estimated time of arrival, contact our Customer Service team on the day of delivery or pick-up. Our truck routes are created the night before the day of your delivery or pick-up date. Our Customer Care team is available Monday - Friday, 8 am - 5 pm. Phone: 1-844-GO-HIPPO (464-4776) Text messaging: 201-727-4700 Live Chat on our websi...
Do you have an order minimum?
Yes, our minimums for all regions within our service area are as follows for 2025: January - March: $250 April - June: $600 July - August: $250 September - December: $600 If the order minimum is not reached, the remaining amount is added as a minimum fee. All other delivery/pickup, service fees, damage waiver, and sales tax are in addition to the mi...
How can I view product pricing?
We've got you covered! To view pricing on individual products, you can browse our product catalogue. You can also begin a cart and add items to the cart to view pricing. For more accurate pricing, log into or register your account online. Setting the correct date and location ensures you’ll see the most accurate pricing quoted for every product! ...
How do I order tables that need to be level and even?
For those that are looking to set up multiple rectangular tables together to create long dining tables or 2 half round tables to make a whole round table, we recommend that you order table shims on our website. Every event location is unique and you may find that when you do this setup, the tables may have a slight height difference due to uneven fl...
What do you rent for lighting?
For lighting, we offer the following: Candles (pillars, tapers, tealights, and votives) Outdoor lighting (lanterns and tiki torches) We also offer several styles of candle holders and votives. If you're looking for any lighting that is outside of what we offer such as tent lighting, here are some companies that refer customers to: New York Frost Lig...
How do I know when you're available to deliver and pick up my rental?
Knowing your delivery and pick-up dates are a key aspect of renting products from any event rental company. With us, you are able to see when we're available to deliver and pick up your order on our website in real-time prior to checking out your rental order. This is also a useful guide to determine how far ahead you need to place your order. Be su...
Can dance floors be used outdoors?
Our dance floor should not be used outdoors unless it is underneath a tent and out of direct sunlight. If you are renting a tent from a tent company, be sure they provide you with a sub-floor to place underneath our dance floor to be assembled upon. Our dance floors cannot be installed on the following surfaces: Astroturf Cardboard Carpet more than...
How can I see your products in person?
Our Design Studios house most product collections and allow you to work with one of our Regional Sales Managers while planning your next event. Please note that an order needs to be placed before you're able to schedule a showroom appointment. You can book online and check availability by clicking on the Studio of your choice below. Hamptons New En...
Do you have any brochures or guides for inspiration?
We have tons of inspiration for you to browse through at your convenience. Pink Hippo Blog - your source for news, tips, and inspiration. There's also a wonderful Looks We Love Collection of curated tablescapes. Seasonal Lookbook - we dive into what's trending in event design. Looks We Love Brochure - find your spark with our collection of looks we...
What are Stair Charges?
If your location is only accessible by stairs or the item(s) you are ordering does not fit in the elevator, your event may be assessed Stair Charges. We define a flight of stairs as "landing to landing." Example: In a location in which we need to travel up the stairs to the first landing to make the delivery, the order will include 1 flight of sta...
Dance Floor Styles
We offer the ability to create a custom-sized dance floor for your space on our website. Available colors include: Black White Black and white Parquet Distressed Grey Faux Wood We will provide set-up and break-down of this product. Our dance floor should not be used outdoors unless it is underneath a tent and out of direct sunlight. If you are rent...
What size half-round table seats 2 people?
If you are looking to comfortably seat 2 guests at a half-round table, you have several options: 42" half-round table 48" half-round table 54" half-round table Some of our chairs, like the Alexander Elmwood chair and the Market Bistro chair, have wider backs so be sure to allow some extra space when considering your table size....
What size half-round table seats 3-4 people?
If you are looking to comfortably seat 3-4 guests at a half-round table, you have several options: 60" half-round table 72" half-round table 84" half-round table Some of our chairs, like the Alexander Elmwood chair and the Market Bistro chair, have wider backs so be sure to allow some extra space when considering your table size....
Will Party Rental Ltd. obtain permits for equipment that requires propane?
We do not supply or obtain permits on behalf of the customer. We recommend checking with the local municipality and/or fire department to confirm if permits are required to have and use propane at the event location. Equipment that is required to use propane cannot be used indoors for any reason....
What is "Alternate Billing"?
At the Checkout step – “Payment” – there are 2 options to choose from to pay for the order: Bill Me - Choose this option if you are paying for the order. Different Billing Contact (also known as Alternate Billing Contact) - Choose this option if you are having a 3rd party pay for the order. When Different Billing Contact is selected, the e-mail add...
Do you deliver to beaches?
While we are able to deliver to beaches, we do not transport the rentals onto the beach. Clients are responsible to: meet our delivery team at the parking lot and transport the rentals onto the beach meet our pick-up team at the parking lot with all the rental items Clients should check with the local municipality about the permit process as well...
Operating the Popcorn Machine
Plug in the unit (11.2 amp required to run). Ensure the pop kettle plug is inserted (illustrated in the video above). Turn the unit lights and warmer on. Add the All in One Popcorn-Butter pack to the kettle bucket (pop only one pack at a time). Turn the kettle motor on. When popping slows down, popcorn is ready. Turn the kettle motor off. Mix popc...
Operating the Coffee Maker
Remove the stem and filter. Add water to the cylinder, using the site lines as a guide. Return the stem and filter to the cylinder. Add the ground coffee, using the measurement guide for best results. Plug the unit in and press the power button (12.5 amps required to run). Brew time is approximately 1 minute per cup. Light indicator comes on when ...
Questions to ask before you start your event rental order
Here are some helpful questions to consider before you place your event rental order. 1. Where is my event taking place? My event is taking place in an outdoor or tented area. Will there be a tent, and will it be set up prior to the event rental delivery? If so, can the trucks pull up to the tent or will the delivery team need to set up plywood to ...
Confirm the type of event you’re planning and the itinerary
Are you organizing a corporate conference, a birthday party, a wedding, or perhaps a musical concert? Determining the nature of your event will help you build a solid foundation for your planning process. Once you have identified the type of event, you can start sketching out the itinerary. Think about the key activities, sessions, or performances t...
Create a guest list
Creating your guest list is an important step in planning a successful event. It helps you figure out how many people will attend, how much room you’ll need, how much food and beverage you’ll want to have, and the number of rental items you’ll need for your rental order. Once you know roughly how many people are coming, you can plan the event space ...
Review the venue requirements
Once you have determined the itinerary, the guest count, and the date and time, you can begin searching for a venue if you haven’t done so already. Consider the location, size, COI requirements, and amenities (i.e. if there is a freight elevator) when considering the venue. For example, if the event is taking place in a city building or outdoors in...
Calculating Dance Floor Sizes
To calculate the correct size of the dance floor, factor three (3) square feet of dance floor per dancing guest and 2/3 of the party might be dancing at any one time. Visit the Dance Floor page to add a floor to your shopping cart / event. For two hundred (200) guests that would translate to 132 guests dancing at any one time. 132 guests x 3 sq.ft....
Prepare a list of the equipment and services you will need
Now that you have your guest list, it’s time to make a detailed plan and list of all of the things you’ll need to ensure a successful event. Since you’ve already decided on the number of guests you’ll be inviting and the space you’ll be working with, you can estimate the number of chairs, tables, and other necessary furniture you’ll need to accommod...
Why do the same Velvet linens I ordered appear to be of 2 different colors?
The color of velvet linens can appear as two different colors depending on the direction of the pile. We recommend that if you have set your linen on the table and it appears to be a different color than another linen close by, simply rotate the cloth until the colors match on both tables. The below images provide an example of how light in a room a...
Info on Serpentine Tables
Our Serpentine Quarter Round Tables are measured 30"L x 60" W x 30" H. Each can hold a weight limit of up to 225 lbs. Four Serpentine Tables will create a 120" round table with a 60" center hole. The outer curve can accommodate 3 seats. We recommend a tablecloth be used as each Serpentine Quarter Round Table features an unfinished wood surface tha...
How do I use the virtual design studio?
We have partnered with Merri, a 2D & 3D virtual platform for event design planning. Bring your ideas to life in a virtual environment and design your tables with Party Rental Ltd. products. Here is a user guide that goes over the basic functionality and tips on how to use the platform in our virtual showroom. ...